MENU

Registrar

Welcome to the Office of the Registrar!

The Registrar is responsible for maintenance of grades and transcripts; coordination of the academic calendars and registration schedule; interpretation, implementation and compliance with policies and procedures related to academic record-keeping as well as providing accurate individual and aggregate data to internal and external constituencies.  The Registrar can be reached via email at registrar@acheedu.org or 479-308-2210.

Student Records

Student records are maintained in the Office of Student Affairs by the Registrar. The Family Educational Rights and Privacy Act (PL93-80) (FERPA), will govern the release of information for this record which contains the student’s name, social security number, transcript from ACHE , transcripts and transcript evaluations from other educational agencies attended by the student, secondary school transcripts, scholastic aptitude, other standardized test scores, ACHE admission application and general correspondence with the student. Letters concerning misconduct or disciplinary actions at ACHE are made part of the student’s permanent record.

Students receive their grades electronically. The student may request to examine their permanent record by contacting the Registrar in the Office of Student Affairs: registrar@acheedu.org.

Transcript Request from Students

Upon written request to the Office of the Registrar, a current or former ACHE student or graduate may request a transcript. ACHE reserves the right to deny the release of any transcript for reasons including but not limited to: not meeting financial obligations to ACHE or its affiliates, not following the procedure set forth in the withdrawal/leave/exit process from ACHE , and/or not returning ACHE and/or ACHE issued items as requested.

Transcripts from previous institutions attended and other documents submitted during the admissions process to ACHE are the property of ACHE and will not be returned to the student or forwarded to a third party.

Transcripts are issued by the Registrar.

Transcripts will not be issued for students who have any type of administrative hold on their record/account.

Official Transcripts

Official transcripts are printed on ACHE security paper in partial color with Registrar’s signature, date, and official ACHE seal. Any official transcript request must include the name and address of the person/institution to whom the official transcript is to be sent.

An enrolled student or former ACHE student or graduate in good standing with no outstanding, fines, fees, or requirements may request an official transcript be sent to a third party. Official transcripts are sent directly to the third party as directed by the student (e.g., scholarship agency, residency program, licensure board, etc.). The Office of the Registrar reserves the right to verify the agency or address where the transcript is to be sent.

Official transcripts and other formal documents are permanent and may not be amended after graduation.

Current Student In-Person Pickup

Download the form from the link, complete, and email to Registrar@acheedu.org.

Unofficial Transcripts

The Registrar’s Office only produces and sends official transcripts. It does not issue unofficial transcripts to students or agencies. Students have 24/7 access to unofficial transcripts on myPortal.

Letter of Recommendation

To Request a Letter of Recommendation from current staff or faculty a release/request must be completed.  Please note the information in the first paragraph of the release, as it relates to FERPA.

Degree and Enrollment Verification

Degree or enrollment verifications may be needed for a variety of reasons.  Current students needing any detailed information within their letter should choose the “in-person” option.  This may be needed for insurance purposes, scholarships, proof of address for driver’s license, jury duty, or a variety of other special needs.

ARCOM clinical students needing enrollment verification and/or good standing letters for rotations should contact their student coordinator in the Clinical Department of ARCOM.

Current Student In-Person Pickup And/Or Personalized Letter/Enrollment Verification

Download the form from the link, complete, and email to Registrar@acheedu.org.

Change of Information

Legal Name Change
Students can complete a Name Change Form to update their legal name. A name change will require additional official (no photocopies) documentation such as, but not limited to:

  • Legal document that necessitates the name change (marriage license, naturalization papers, court decree, etc.)
  • Updated driver’s license, passport, or other government issued photo ID
  • Updated social security card

Name changes will not be made in the Student Information System without proper documentation and sufficient evidence supporting the legal name change.

Download the form from the link, complete, and email to Registrar@acheedu.org.

Preferred Name

Please contact the Office of the Registrar regarding preferred name information.

Address, Phone Number, Emergency Contact Information

Current students should update their address, phone number, and emergency contact information in their student portal.  Former students may request a Change of Address form from the Office of the Registrar.  Help documents are located in myPortal > Registrar’s Office.

In addition to changing their information in the student portal, OMS-III and OMS-IV students must also notify the Office of Clinical Medicine clinical.rotations@arcomedu.org  of any changes in mailing address, phone number, or emergency contact information so that information may be updated in E*Value.  It is required that the Office of Clinical Medicine be notified of any changes within 30 days to ensure that the student is available for information and emergencies. It is the responsibility of the student to inform the Office of Clinical Medicine of the address to be used during vacation periods. Non-compliance may result in disciplinary action.

Checkout Procedures for Student Dismissal, Withdrawal, or Leave of Absence

It is imperative that any student who leaves ACHE for any reason go through the checkout procedure, called the Exit Process, before his or her dismissal, withdrawal, or leave of absence is final. Upon notification of the Exit Process, students are strongly advised to contact offices involved in the Exit Process to ensure understanding of their rights and responsibilities. Failure to complete this exit procedure may cause ACHE to withhold records pertaining to the student’s attendance.

The Exit Process is as follows:

  1. If the student is withdrawing, he or she must supply the Senior Assistant Dean of Student Affairs with a letter of resignation, or if requesting a leave of absence, must supply the Senior Assistant Dean of Student Affairs with an approved request signed by the Program Dean.
  2. If the student is being dismissed, the Program Dean will notify the Senior Assistant Dean of Student Affairs of the dismissal.
  3. As soon as the Senior Assistant Dean of Student Affairs is formally notified of the student’s departure, a memorandum stating the change in the student’s status will be produced and all appropriate ACHE offices and professors will be notified.
  4. Offices involved in the Exit Process are:
  • Office of Financial Aid (if applicable)
  • Business Office
  • Campus Housing (if applicable)

When the student completes obligations with the College, ACHE will then release the student’s records upon the proper request. Exit Process instructions are available in the ACHE Office of Student Affairs.