How Eligibility is determined for TITLE IV, HEA

To be eligible to receive federal student aid, students need to:

  • Qualify to study at the postsecondary level by having either a high school diploma or its recognized equivalent.
  • Be enrolled as a regular student in an eligible program at the time of admission and the Registrar will notify financial aid if the student leaves the program.
  • Males (any person assigned the sex of male at birth) that are U.S. Citizens or noncitizens, is required to be registered with Selective Service between the ages of 18 and 25 unless they meet any of the following exemptions:
    • Male that is in the U.S. as a lawful nonimmigrant as long as he maintains that status;
    • Males currently in the armed services and on active duty (this exception does not apply to members of the Reserve and National Guard who are not on active duty);
    •  Males who are not yet 18 at the time that they complete their application (an update is not required during the year, even if a student turns 18 after completing the application);
    • Males born before 1960;
    • Citizens of the Republic of Palau, the Republic of the Marshall Islands, or the Federated States of Micronesia*;
    • Noncitizens that first entered the U.S. as lawful non-immigrant on a valid visa and remained in the U.S. on the terms of that visa until after they turned 26.
    • Transgender males who were assigned the sex of female at birth
    • Met criteria for the entire time through the age of 25 to qualify for the waiver if:
      • Unable to register due to being hospitalized, incarcerated or institutionalized
      • Enrolled in any officer procurement program at The Citadel, North Georgia College and State University, Norwich University, Virginia Military Institute Texas A&M University, or Virginia Polytechnic and State University; or
      • Commissioned Public Health Service officers on active duty or members of the Reserve of the Public Health Service on specified active duty.
  • Have a valid Social Security number unless you are from the Republic of the Marshall Islands, Federated States of Micronesia, or the Republic of Palau.
  • Completed a FAFSA and the school must have a current ISIR to start the initial eligibility process.
  • Sign certifying statements on the FAFSA stating that:
    • you are not in default on a federal student loan
    • do not owe an overpayment on any Federal Student Aid
    • you are agreeing to the Statement of Educational purpose
    • the data reported on the FAFSA is correct
  • Maintain financial aid satisfactory academic progress (SAP) while you are attending college or a career school.
  • Be enrolled at least half-time to receive assistance from the Direct Loan Program.
    In addition, you must be either a:
  • U.S. citizen
  • U.S. National (includes natives of American Samoa or Swains Island
  • U.S. permanent resident with a Form I-551, I-151, or I-551C (Permanent Resident Card, Resident Alien Card, or Alien Registration Receipt Card), also known as a green card
  • Arrival-Departure Record (I-94) from U.S. Citizen and Immigration Services (USCIS) showing:
    • Refugee
    • Asylum Granted
    • Cuban-Haitian Entrant
    • Conditional Entrant (valid only if issued before April 1, 1980), or
    • Parolee
  • Hold a T nonimmigrant status (T-visa) (for victims of human trafficking) or your parent holds a T-1 nonimmigrant status from the U.S. Department of Health and Human Services.
  • Designated as a “battered immigrant-qualified alien” if you are a victim of abuse by your citizen or permanent resident spouse, or you are the child of a person designated as such under the Violence Against Women Act (VAWA).
  • Citizen of the Federated States of Micronesia, the Republic of the Marshall Islands, or the Republic of Palau.
    • Citizens of the Republic of Palau are only eligible for Federal Work-study at ARCOM even though at other colleges they may be eligible for Federal Pell Grants, Federal Supplemental Educational Opportunity Grants, and Federal Work-Study
    • Citizens of the Federal States of Micronesia and the Republic of the Marshall Islands are eligible for Federal Pell Grants only, which ARCOM does not participate in.
    • U-Visa” holders are not designated as qualified aliens under the Personal Responsibility and Work Opportunity Reconciliation Act (PRWORA), and are therefore not eligible for Title IV, HEA program funds. However, U-Visa holders may convert to lawful permanent resident (LPR) status after they have physically been present in the United States for a continuous period of at least three years after the date of admission given on their U-Visa.
    • Once LPR status has been granted, the holder of LPR status becomes a qualified alien under the PRWORA (see above), and thus potentially eligible for Title IV, HEA funds (assuming they meet all other eligibility requirements, for example, being enrolled as a regular student in an eli-gible program, having a high-school diploma or its recognized equivalent, having a Social Security number.

Incarcerated Applicants

A student is considered to be incarcerated if she/he is serving a criminal sentence in a federal, state, or local penitentiary, prison, jail, reformatory, work farm, or similar correctional institution (whether it is operated by the government or a contractor). A student is not considered to be incarcerated if she/he is in a halfway house or home detention or is sentenced to serve only weekends. Doctors of Osteopathic medicine and medical students are entrusted with the health, welfare, and safety of the patients they serve. Due to this, ARCOM requires criminal background checks (CBCk). This policy applies to all students enrolled in ARCOM, as well as persons who are offered admission to ARCOM and students who have a break in enrollment. All offers of admission are contingent upon satisfactory results of a CBCk. Progression and continued enrollment in the osteopathic program also require satisfactory CBCk results. There are no exceptions to this policy. ARCOM’s attendance policy specifies that students are expected to attend all scheduled educational sessions and clinical rotations; therefore, incarcerated students are not eligible for admissions.

Conviction for possession or sale of illegal drugs

  • A Federal or state drug conviction can disqualify a student for FSA funds. The student self-certifies in applying for aid that he/she is eligible for by using the FAFSA. ARCOM is not required to confirm this unless there is evidence of conflicting information.
  • The chart below illustrates the period of ineligibility for FSA funds, depending on whether the conviction was for sale or possession and whether the student had previous offenses. (A conviction for the sale of drugs includes conviction for conspiring to sell drugs)
OffensePossession of Illegal DrugsSale of Illegal Drugs
1st Offense1 year from date of conviction2 years from date of conviction
2nd Offense2 years from date of convictionIndefinite period
3+ OffenseIndefinite period
    • If a student was convicted of both possessing and selling illegal drugs, and the periods of ineligibility are different the student will be ineligible for the longer period.
    • A student regains eligibility the day after the period of ineligible ends or when he/she successfully completes a qualified drug rehabilitation program. Further drug conviction will make him/her ineligible again.
    • When a student regains eligibility during the award year, the institute may award Pell and/or Loan for the current payment period. A qualified drug rehabilitation program must include at least two unannounced drug tests and must satisfy at least one of the following requirements.
      • Be qualified to receive payment directly or indirectly from a federally or state-licensed insurance company.
      • Be qualified to receive funds directly or indirectly from a federal, state or local government program.
      • Be qualified to receive payment directly or indirectly from a federally or state-licensed insurance company.
      • Be administered or recognized by federal, state or local government agency or court.
      • Be administered or recognized by a federally or state-licensed hospital, health clinic or medical doctor.

Any student whose CBCk contains adverse results may be excluded from clinical training opportunities. A student who cannot be placed cannot complete the program. A student whose CBCk contains adverse results may be dismissed from the medical program.
Enrolled students are required to self-report every year (including vacation, weekends and holidays) any new criminal charges(s) and the outcome of any new or pending criminal charge(s) to the Associate Dean of Student Affairs within 48 hours of disposition, arrest, being charged, being indicted, or otherwise learning of this charge. This notification can occur in person, by phone or through official ARCOM e-mail.

A criminal charge against an enrolled student will require the student to appear before the Student Progress Committee (SPC) and may result in temporary suspension from the program pending disposition. A charge that results in a conviction will require the student to appear before the SPC and may result in preclusion from clinical placement and/or dismissal from the program. Failure to disclose an arrest, indictment, charge or disposition while enrolled in the medical program will result in action against the student, up to and including dismissal from the program. Any enrolled or returning student who self-reports or is otherwise the subject of a criminal charge that is adjudicated and resolved through the institutional disciplinary process, and who subsequently undergoes a CBCk that discloses the same offense, will not be subject to additional institutional disciplinary action.

Required Documentation (provided by School)

This is a list of required documentation provided to the student via electronic format through the catalog, handbook or on the website:

  • Campus Consumer Crime Statistics Information
  • Course Description
  • Immunization Form
  • Matriculation Requirements
  • Physical Exam Form
  • Student Catalog
  • Student Handbook
  • Technical Standards for Admissions
  • Tuberculosis Screening/Testing Form

FAFSA Verification

Every year a number of students who are eligible for financial aid are randomly selected for verification by the U.S. Department of Education by the FAFSA Central Processing System (CPS). If a student is selected for federal verification, they will be required to complete the verification process for the verification tracking group (V1-V6) they were placed in. Students will be notified by e-mail of required documentation and any other documentation requested to resolve conflicting information. Students/Spouses will be required to submit the documentation that may be required such as: IRS Tax Return Transcript, W-2’s, Statement of Educational Purpose, High School Completion Status, Household Resources, Child Support Paid, receipt of SNAP benefits and child support paid along with any other documents requested to resolve conflicting information. After documentation is reviewed, the student will be notified by e-mail if their financial aid award is changed.

Verification exclusions may be exercised at the discretion by the Director of Financial Aid that will documented due to: death of the student, student is not an aid recipient, student is only eligible for unsubsidized student financial assistance, applicant was verified by another school, or student was selected for verification after ceasing to be enrolled at ARCOM and all (including late) disbursements were made. Documentation may not be required if information reported on FAFSA is believed to be accurate for the spouse of an independent student in certain circumstances. These circumstances for the spouse would be: death, mentally incapacitated, resides in a country other than the United States and can’t be contacted by normal means or can’t be located because the student doesn’t have and is unable to receive their spouse’s contact information.