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CARES Grant

The Arkansas Colleges of Health Education (ACHE) received a total allocation of $47,138 in emergency relief funds to address the pressing financial needs due to the disruption of campus operations from coronavirus that was authorized by the Secretary of Education under Section 18004(a)(1) of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act).  At least 50% of these funds allocated had to be provided to students as an emergency financial aid grant for their expenses related to the disruption of campus operations due to coronavirus, such as food, housing, course materials, technology, health care, and child-care expenses (referred to as Student Portion). The other 50% of these funds allocated could be used by the institution to cover any costs associated with significant changes to the delivery of instruction due to the coronavirus with a few exceptions (referred to as Institutional Portion).

ACHE elected to provide the Institutional Portion of funds to eligible students based upon their need who had experienced expenses related to disruption of campus operations due to coronavirus, which resulted in a total of $47,138 in emergency grant funds being disbursed. An application process was used to determine eligible students, their level of need and award amounts needed.

Student Portion

The Arkansas Colleges of Health Education acknowledges they signed and returned to the Dept of Education the Recipient’s Funding Certification and Agreement Emergency Financial Aid Grants to Students under the Coronavirus Aid, Relief, and Economic Security (CARES) Act with the assurance that we have used no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to Students. The total amount requested and received from the Dept of Ed was $23,598, pursuant to the Certification and Agreement for Emergency Financial Aid Grant to Students.

ACHE received access to draw down the funds on April 25, 2020. As of May 25, 2020, the total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act of May 25, 2020 is $23,598 which was distributed to fifty-five students. Current students who wished to apply for the emergency grants completed an online application form. The COVID-19 Emergency Grant Task Force reviewed submitted applications to determine eligibility and to categorize eligible applicants into three tier levels of need using a numeric rubric. There were fifty-seven applications submitted, for which one student did not have any need and the other student withdrew their application. Emergency Grant Offers were provided to 55 students.

Monetary amounts of awards were determined for each student by using a base amount of $750 for awarded students who fell into the High Need Tier and the remaining amount was split into approximately two-thirds’ for students who fell into the Moderate Need Tier and approximately one-thirds’ for students who fell into the Low Need Tier.

Please see the below distribution chart for the amounts awarded, number of students in the three tier levels and total amount disbursed for each tier level.

Student Portion – Distribution Chart

Award AmountsTier LevelsNumber of StudentsTotal Disbursed
$750.00High10$7,500.00
$468.14Moderate23$10,767.22
$240.99Low22$5,301.78
Total55$23,569.00

ACHE provided students with the following instructions, directions and guidance concerning the Emergency Financial Aid Grants:

  • Availability of funds and application process was announced in the required virtual Town Hall meeting on April 17, 2020 that began at 2:00 p.m. central time from President Kim who stressed that students who apply must have experienced expenses related to the disruption of campus operations due to coronavirus. At 4:00 p.m. Students Services e-mailed current students the online link to apply for the emergency grant funds with the following message:
  • The Arkansas Colleges of Health Education (ACHE) hopes you and your family are staying safe and healthy while managing these very challenging times in response to the current health crisis. Students who have experienced financial hardship due to COVID-19 are eligible to apply for assistance through ACHE’s COVID-19 Emergency Grant, which is subject to availability of funds. This funding is made available to ACHE to provide to our students through the Coronavirus Aid, Relief, and Economic Security (CARES) Act. Students who wish to be considered for this grant must complete and submit the 2-3 minute COVID-19 Emergency Grant Application by clicking here or through their My Portal (instructions attached). The application is a short survey and must be submitted by the deadline date of Friday, April 24 by 5:00 p.m. All applications submitted will be reviewed and recipients selected by the COVID-19 Emergency Grant Task Force. Students with submitted applications by the deadline date will receive e-mail notifications of decision and may have his or her application used for consideration if additional funding becomes available in the future.  If you have questions or need assistance in applying for this Emergency Grant or other financial aid concerns, contact the Financial Aid Office at (479) 308-2200 or e-mail at financialaid@achedu.org.
  • Student Services e-mailed reminders to current students of the availability of funds, application process and deadline dates on the following preceding dates in April of 2020 on the 20th, 21st, 23rd and 24th.
  • The Office of Financial Aid e-mailed CARES Grant Offers to selected applicants on May 5, 2020 to accept or decline the Student and Institutional Portion of funds offered by uploading the signed agreement to the Document Center in their Student Portal by May 15, 2020 at 11:59 a.m. The offer contained an anticipated disbursement date of May 20, 2020.
  • The Office of Financial Aid e-mailed students who completed all requirements specified an anticipated notice of disbursement of May 20, 2020 and that These funds must be used for expenses you experienced due to the disruption of campus operations due to coronavirus, such as: food, housing, course materials, technology, health care and child-care expenses.. The Business Office e-mailed students a disbursement notice and stipend/refund notification to all students.

Subsequent reporting will occur 45 days after May 25, 2020.

Institutional Portion

The Arkansas Colleges of Health Education acknowledges they signed and returned to the Dept of Education the Recipient’s Funding Certificate and Agreement for the Institutional Portion of the Higher Education Emergency Relief Fund Formula Grants authorized by Section 18004(a)(1) of the CARES Act (Institutional Portion). The total amount requested and received from the Dept of Ed was $23,598, pursuant to the Certification and Agreement for Emergency Financial Aid Grant to Institutions.

ACHE received access to draw down the funds on May 2, 2020. As of May 25, 2020, the total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act of May 25, 2020 is $23,598 which was distributed to fifty-five students. The Institutional Portion of the emergency grant funds were applied for using the same application, eligibility requirements, applicants awarded and award amounts as the Student Portion. Please see the below distribution chart for the amounts awarded, number of students in the three tier levels and total amount disbursed for each tier level.

Institutional Portion – Distribution Chart

Award AmountsTier LevelsNumber of StudentsTotal Disbursed
$750.00High10$7,500.00
$468.14Moderate23$10,767.22
$240.99Low22$5,301.78
Total55$23,569.00

This resulted in the total amount of $47,138 funds that were disbursed to fifty-five students on May 20, 2020. Please see the below distribution chart for the amounts awarded, number of students in the three tier levels and total amount disbursed for each tier level.

CARES Grant Distribution Chart

Award AmountsTier LevelsNumber of StudentsTotal Disbursed
$1,500.00High10$15,000.00
$936.28Moderate23$21,534.44
$481.98Low22$10,603.56
Total55$47,138.00