Registrar

JOB SUMMARY

The Registrar is the official custodian of the academic records of all students enrolled at the Arkansas College of Osteopathic Medicine (ARCOM).  The Registrar is responsible for the distribution of information regarding academic performance of the students of the College to current and future individuals and organizations as needed, ensuring protection of the students’ privacy and rights.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

  • Establish and maintain record-keeping policies and associated procedures in keeping with best practices and ARCOM policies including the issuance of transcripts and diplomas and the release of official student data
  • In tandem with the Office of Institutional Research, may assist as required in the extraction and submission of National Student Clearinghouse reports, and all required ADHE reporting
  • Design policies and establish procedures related to degree certification
  • Establish and oversee policies and procedures related to access, privacy, and security of student information with a particular regard to meeting extracurricular legal requirements
  • Oversee class registration and grade submission processes each semester
  • Assist with and oversee the production and distribution of “Dean’s Letters” (MSPE) in support of application for GME by students
  • Provide requested data for upcoming class members eligible to take COMLEX exam to NBOME.  Certify enrollment of student registration for USMLE exam
  • Supervise annual development of ERAS database towards “Match” for OMS-4 students
  • Oversee daily operations that assure accurate and secure records management and delivery
  • Ensure compliance with academic, regulatory, and accreditation policies and requirements
  • Develop and administer the departmental budget
  • Research, analyze, and seek to create the resolution of student disputes as they relate to records and registration
  • Establish and maintain collaborative and effective working relationships with the Office of the Student Affairs including the planning and execution of events in recruiting, orientation, accepted student’s day, white coat ceremony, pre-med conferences, and commencement
  • During interview season, provides coverage within the OSA in terms of assisting with student registration, lunch setup, and logistics of the day
  • Facilitate continuous assessment and improvement of the services of the Registrar’s Office
  • Serve on committees as directed by the Associate Dean of Student Affairs or Dean.
  • Other duties as assigned by the Associate Dean of Student Affairs or the Dean
  • Work with the Office of Academic Affairs and sit in on Curriculum Committee as needed in regard to development of the academic calendar and modifications to curriculum (course descriptions, numbers, and sequencing)

QUALIFICATIONS AND CREDENTIALS:

Education and Experience

Minimum Qualifications

  • Bachelor’s Degree
  • Experience in academic record-keeping or record-keeping in a similar setting

Preferred Qualifications

  • Master’s Degree
  • Previous experience at a Health Professions College or University

Required knowledge, skills, and abilities

  • Demonstrated knowledge of federal and state regulations including FERPA
  • Ability to maintain confidentiality and adhere to all federal and state regulations and statutes
  • Demonstrate time management skills and organizational skills
  • Ability to delegate
  • Ability to problem-solve
  • Knowledge of College Policy and Procedures
  • Demonstrated knowledge of modern electronic student record storage and delivery systems
  • Demonstrated proficiency in Microsoft Office Suite

If you need assistance in the application process because of a disability, or for any other reason, please contact Barbara Jetton, Director of Human Resources, at 479.308.2291 or barbara.jetton@acheedu.org.