Clinical Rotations Coordinator

The Clinical Rotations Coordinator will advance the mission in part by providing a wide variety of administrative and operational support across the Department of Clinical Medicine with primary support to the Director of Clinical Rotations.

ESSENTIAL FUNCTIONS AND RESPONSBILITIES

  • Responsible for coordinating rotations for the 3rd and 4th year Medical Students with their assigned clinical locations using the E-Value Data System. Students will be scheduled to rotate through CORE Sites as well as rotate to multiple locations during the course of the training experience.
  • Responsible for verifying that each faculty training supervisor meets the necessary credentials and have completed the necessary preceptor/adjunct paperwork required by the Arkansas College of Osteopathic Medicine.
  • Schedules students for clinical rotations and shadowing experiences. Determines the availability of the preceptors and clinical sites using the E-Value Data System. Reviews and monitors requirements for the clinical placements (ie. Background checks, drug screens, vaccinations).
  • Communicate with the preceptors, clinical site coordinator and student doctors regarding rotations and monitors paperwork, including evaluations, case logs thru the E-Value Data System and scheduling of COMAT examinations.
  • Work closely with the Director of Clinical Rotations with the renewal of preceptor agreements and updating necessary credentialing during the renewal process.
  • Will attend weekly and monthly meetings with the Associate Dean of Clinical Medicine, the Director of Clinical Rotations as well as off campus rotations site coordinators. The coordinator must maintain relationships with offsite coordinators and preceptors.
  • Work with the Director of Clinical Rotations and the Associate Dean of Clinical Medicine to organize and host professional development activities and Hospital Days.
  • Work closely with the Director of Clinical Rotations and assist with the collection of evaluations of student’s, sites and preceptors for accreditation and assessment purposes.
  • Must have the ability to build a positive rapport with many groups of internal faculty, staff and students as well as external physicians, coordinator and hospital administration. Must be able to work as a team and individually without supervision.

QUALIFICATIONS AND CREDENTIALS

Education and Experience

Minimum Qualifications

  • High School diploma
  • Two years (2) experience as Administrative Assistant or related support role
  • Must have advanced computer skills with ability to learn new software applicable to higher education.
  • Must be proficient in MS Office (Word, Excel, Outlook)
  • Good organization skills and able to work in a fast-paced environment

Preferred Qualifications

  • Bachelor’s degree
  • Three years (3) experience as Administrative Assistant
  • Experience in E-Value, Medhub, or New Innovations
  • Experience at an accredited university, health professions college or medical school
  • Proficient in software applications applicable to higher education

Required knowledge, skills, and abilities

  • Display professionalism for the college in all communication and interaction.
  • Ability to maintain confidentiality and privacy.
  • Ability to prioritize and organize numerous and varied assignments.
  • High-energy, versatile, self-directed.

If you need assistance in the application process because of a disability, or for any other reason, please contact Barbara Jetton, director of Human Resources, at 479.308.2291 or barbara.jetton@acheedu.org