Registrar

JOB SUMMARY

The Registrar is the official custodian of the academic records of all students enrolled at the Arkansas College of Osteopathic Medicine (ARCOM).  The Registrar is responsible for the distribution of information regarding academic performance of the students of the College to current and future individuals and organizations as needed, ensuring protection of the students’ privacy and rights.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

  • Establish and maintain record-keeping policies and associated procedures in keeping with best practices and ARCOM policies including the issuance of transcripts and diplomas and the release of official student data
  • In tandem with the Office of Institutional Research, may assist as required in the extraction and submission of National Student Clearinghouse reports, and all required ADHE reporting
  • Design policies and establish procedures related to degree certification
  • Establish and oversee policies and procedures related to access, privacy, and security of student information with a particular regard to meeting extracurricular legal requirements
  • Oversee class registration and grade submission processes each semester
  • Assist with and oversee the production and distribution of “Dean’s Letters” (MSPE) in support of application for GME by students
  • Provide requested data for upcoming class members eligible to take COMLEX exam to NBOME.  Certify enrollment of student registration for USMLE exam
  • Supervise annual development of ERAS database towards “Match” for OMS-4 students
  • Oversee daily operations that assure accurate and secure records management and delivery
  • Ensure compliance with academic, regulatory, and accreditation policies and requirements
  • Develop and administer the departmental budget
  • Research, analyze, and seek to create the resolution of student disputes as they relate to records and registration
  • Establish and maintain collaborative and effective working relationships with the Office of the Student Affairs including the planning and execution of events in recruiting, orientation, accepted student’s day, white coat ceremony, pre-med conferences, and commencement
  • During interview season, provides coverage within the OSA in terms of assisting with student registration, lunch setup, and logistics of the day
  • Facilitate continuous assessment and improvement of the services of the Registrar’s Office
  • Serve on committees as directed by the Associate Dean of Student Affairs or Dean.
  • Other duties as assigned by the Associate Dean of Student Affairs or the Dean
  • Work with the Office of Academic Affairs and sit in on Curriculum Committee as needed in regard to development of the academic calendar and modifications to curriculum (course descriptions, numbers, and sequencing)

QUALIFICATIONS AND CREDENTIALS:

Education and Experience

Minimum Qualifications

  • Bachelor’s Degree
  • Experience in academic record-keeping or record-keeping in a similar setting

Preferred Qualifications

  • Master’s Degree
  • Previous experience at a Health Professions College or University

Required knowledge, skills, and abilities

  • Demonstrated knowledge of federal and state regulations including FERPA
  • Ability to maintain confidentiality and adhere to all federal and state regulations and statutes
  • Demonstrate time management skills and organizational skills
  • Ability to delegate
  • Ability to problem-solve
  • Knowledge of College Policy and Procedures
  • Demonstrated knowledge of modern electronic student record storage and delivery systems
  • Demonstrated proficiency in Microsoft Office Suite

If you need assistance in the application process because of a disability, or for any other reason, please contact Barbara Jetton, Director of Human Resources, at 479.308.2291 or barbara.jetton@acheedu.org.

Registrar

The Registrar is the official custodian of the academic records of all students enrolled at the Arkansas College of Osteopathic Medicine (ARCOM).  The Registrar is responsible for the distribution of information regarding academic performance of the students of the College to current and future individuals and organizations as needed, ensuring protection of the students’ privacy and rights.

Minimum Qualifications

  • Bachelor’s Degree
  • Experience in academic record-keeping or record-keeping in a similar setting

 Preferred Qualifications

  • Master’s Degree
  • Previous experience at a Health Professions College or University

 Required knowledge, skills, and abilities

  • Demonstrated knowledge of federal and state regulations including FERPA
  • Ability to maintain confidentiality and adhere to all federal and state regulations and statutes
  • Demonstrate time management skills and organizational skills
  • Ability to delegate
  • Ability to problem-solve
  • Knowledge of College Policy and Procedures
  • Demonstrated knowledge of modern electronic student record storage and delivery systems
  • Demonstrated proficiency in Microsoft Office Suite

 

If you need assistance in the application process because of a disability, or for any other reason, please contact Barbara Jetton, Director of Human Resources, at 479.308.2291 or barbara.jetton@acheedu.org.

 

Arkansas Colleges of Health Education Announce New Projects/Expansion

FOR RELEASE, TUESDAY, JUNE 27, 2017, AFTER 11:00 A.M. CST

For more information, contact: Susan Devero, Executive Director of Community Relations, 479-308-2289/susan.devero@acheedu.org or Neal Moore, 501-920-4787/neal.moore@sbcglobal.net

ARKANSAS COLLEGES OF HEALTH EDUCATION ANNOUNCE NEW PROJECTS/EXPANSION

(FORT SMITH, ARK.) JUNE 27, 2017 The Arkansas Colleges of Health Education (ACHE) announced several major projects to continue its vision to create health and research support facilities headquartered on their Fort Smith campus. The new projects will complement and enhance the existing medical school, Arkansas College of Osteopathic Medical (ARCOM), who welcomes its inaugural class on July 31.

Kyle Parker, J.D., President and CEO of the Arkansas Colleges of Health Education, announced the building program at a meeting held Tuesday in the new medical school facility. “Our vision has always been ambitious and we accomplished the first phase of that vision with the building of a $40 million, 102,000 square foot, state-of-the-art medical school facility and a residential complex for our students,” said Parker.

“Through the generosity of an anonymous gift of $15 million, we are able to announce new facilities that help us expand our offerings and focus on service to the underserved in our state and region.” The four major projects announced at the news conference include a 60,000 square foot health sciences building, an expansion of student housing to accommodate up to 218 students, a 7,000 square foot research center and a 228-acre planned zone development for mixed use including commercial, retail, and residential housing.

Construction on the new facilities will begin this fall and completed for the 2020-21 school year.

Additional Details

Health Sciences Building

  • 60,000 square feet facility/$15 million project
  • Will allow the addition of multiple disciplines which could include various therapeutic classes and other health professions as well as master and doctorate level degrees
  • Located directly behind existing medical school facility

“The Residents” Student Housing-Phase II

  • $6 million project
  • Phase II-80 units 1 & 2 bedrooms (96 beds)
  • Phase One is completed with 84 units (122 beds) including fitness facility, dog park, swimming pool, study rooms

Research Center

  • Recently completed our Research Suite, which includes over $1 million in research equipment and supplies.
  • Housed in the medical school facility
  • Room to grow strategically based upon need of those hired
  • Memorandum of Understanding with both University of Arkansas – Fort Smith and Arkansas Tech University
  • Three types of research
    • Basic Research
    • Educational Research (our focus as a new institution will be outcomes research)
    • Clinical Research
      • Case Studies
      • Clinical Trials

Planned Zone Development

Planned zone engineering work is underway for roadway. Will be for mixed use: commercial, retail, residential housing.

  • Phase III of housing will be on the Barling Side – One three story building is planned for married students with children to live on top two floors, bottom to house restaurants, bank, day care and ice cream parlor
  • Walkable, sustainable neighborhood, front porches on homes, driveway & garages in the back to leave sidewalks for walking
  • 228-acre development

APPROVED QUOTE FOR RESEARCH FACILITY

Ross Longley, PhD

Associate Dean of Biomedical Sciences and Research

“This Research Facility at ACHE/ARCOM is a state-of-the art facility, which includes laboratories for tissue culture, imaging and protein analysis, common lab space and individual faculty lab bay areas. The laboratory is equipped with specialized equipment for faculty to conduct their research in the areas of cancer, neurodegenerative and infectious disease and developmental human anatomy. In addition, ARCOM medical students will have the opportunity to learn the foundational elements of research and apply that knowledge with hands on experience with faculty in the research laboratory.”

Life is Worth Living in Fort Smith

Commentary by Sandra Johnson, MD

Life is worth living in Fort Smith. This was the motto of our former mayor Ray Baker. I believe it. I also believe what goes around comes around. After all, 1980’s hair and clothing are hip again. Anyway, in the very distant past, Fort Smith was the mecca for health care. But then, corporate America took hold of health care and that changed….for the worse. Doctors left Fort Smith in record numbers. We don’t need to harp on that era. It was during this dreary period however that my husband wanted to move back home and open a Dermatology practice together. My husband loves his hometown and he was unaware of the downturn in the medical community when he insisted we move to Fort Smith (Greenwood actually) to open our Dermatology practice after his derm surgery fellowship in 2006. After all, he insisted, if there are not many doctors we should be busy. (I love him and how he always look at the bright side.) He was right. Even though Fort Smith was not my hometown, it is now. I love it here. I love the community. I love that it is family oriented and is a great place to raise our children. I love it so much that I love to give back to our community. I love being a part of Leadership Fort Smith, the local Chambers of Commerce and various committees. Life is worth living in Fort Smith (and Greenwood).

Fast forward to present day and Fort Smith is thriving again. Many physicians are moving here and enjoying it. Our Chamber of Commerce even started a New Physician reception a few years ago. In fact, even we were able to recruit a wonderful Dermatologist who joined us last year. For those of you interested, we (Johnson Dermatology) are still recruiting as are the hospitals and other groups in town…for all specialties. There seems to be a new Mercy clinic with new primary care physicians opening every month. There is actually a lot of collaboration occurring between the local hospitals…at least in my opinion. We have an impressive Good Samaritan Clinic. The UAMS West AHEC wins many awards. The residents who rotate at our clinic from UAMS West are the best and brightest. IM Well clinics started in Fort Smith about 10 years ago with forward thinking physicians and has grown tremendously with far reaching benefits for employers, employees and communities. Health and Wellness programs are thriving. We are fighting the good fight and we are winning.

The first class of medical students will start in a few months at our new medical school. I was overwhelmed by the facility, technology, faculty and campus of the Arkansas College of Osteopathic Medicine. I was told there were thousands of applications for the about 100 positions and the average MCAT score was 3 points higher than the national average. The people behind the medical school are working with other community leaders and have big plans to help our health care system and health care education in many ways to help our community for years to come. I think this collaboration is an important part to the improved health and health care situation of our community. Don’t get me wrong, there are still naysayers and people who belittle and don’t play well in the sandbox. But in general, the situation continues to improve. Our trails continue to lengthen. We have had a marathon for 3 years. We have impressive bike races. Our economy is steadily growing. Physicians are serving on multiple organizations. Our university, UAFS, is thriving in athletics and academics. Health care, education, family values, quality of life—what else does one want or need?

In summary, life is worth living in Fort Smith. If you don’t believe me or would like me to show you, let me know. You can reach me by phone, email, website, Facebook, Instagram, twitter, Snapchat, or even snail mail….we have all of those in Fort Smith. Even if you do not make it to Fort Smith, I hope your life is worth living wherever you are. Stay Skintastic.

Receptionist

The Receptionist will be responsible for a wide range of day-to-day duties relative to maintaining a professional representation of ACHE/ARCOM as the first point of contact for the organization.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

  • Professionally welcomes and greets guests in the main lobby, directing to the appropriate department and/or making announcement of the guests’ arrival.
  • Manages incoming calls and refers caller to appropriate individual, transferring calls as applicable to individual or if unavailable to administrative support or voice mail.
  • Provides callers with information such as ARCOM address, directions to ARCOM, web site, or other related information.
  • Provides assistance to students, employees, and visitors in the Campus Store, to include sales, inventory, and stocking.
  • Responds to inquiries from guests in person and to callers on the phone.
  • Responsible for ordering general office supplies and maintaining adequate inventory for the staff and faculty.
  • Responsible for ordering name badges and business cards.
  • Ensure that the main lobby and entrance is professionally maintained.
  • Provide feedback for better serving guests and callers.
  • Other duties as assigned by the Vice President and Chief Operating Officer or his/her designee.

QUALIFICATIONS AND CREDENTIALS

Education and Experience

Minimum Qualifications

  • High school degree or equivalent.
  • Experience in a professional office environment.
  • Receptionist experience and/or acting as the first point of contact for callers and guests in person at an organization or business.

Preferred Qualifications

  • Associates degree or greater.
  • Two Years (2) experience serving as receptionist and/or administrative support in a professional office environment.
  • Experience working in an educational environment.

 

Required knowledge, skills, and abilities

  • Ability to handle financial transactions & utilize/manage spreadsheet and inventories.
  • Ability to assist all employees and guests as a team player.
  • Ability to convey professionalism as first point of contact for ARCOM.
  • Excellent communication skills, both oral and written.
  • Position requires excellent attendance and punctuality.
  • Good computer skills. Proficient use of Microsoft Office products.
  • Ability to learn and take instruction.
  • Ability to create and refine processes.
  • Ability to handle multiple tasks and projects simultaneously.

 

If you need assistance in the application process because of a disability, or for any other reason, please contact Barbara Jetton, Director of Human Resources, at 479.308.2291 or barbara.jetton@acheedu.org.

 

Community Open House

ARCOM ANNOUNCES COMMUNITY OPEN HOUSE

FORT SMITH, Arkansas (July 13, 2016) – Arkansas College of Osteopathic Medicine (ARCOM) will host a Community Open House to celebrate the dedication of the new facility.  The public is invited to an early evening of entertainment on Sunday, August 21, 2016, from 4 to 7 p.m. at 7000 Chad Colley Blvd.

“The school is about education and we are excited that area high school bands will welcome the community to our new facility,” stated Susan Devero, Executive Director of Community Relations for Arkansas Colleges of Health Education (ACHE).  “Local Bands: Carrier, Denim and Pearl, and Oreo Blue will be the featured entertainment.  We are thrilled for the community to tour our building and meet our faculty and staff.”

The community is invited to enjoy the outside entertainment, free food, giveaways and to tour the new building.  The 102,000 square foot facility features state-of-the-art technology in its two 200 person auditoriums, 80 person classroom, Learning Resource Center, Simulation Lab, 10 Standardized Patient Rooms, Anatomy Lab, and an Osteopathic Manipulative Medicine (OMM) lab.

We Are Moving

Arkansas Colleges of Health Education will relocate to our new offices in the Arkansas College of Osteopathic Medicine (ARCOM) building effective June 13, 2016.

New address and phone number:

7000 Chad Colley Blvd
Fort Smith, AR 72916

479-308-2243  (ACHE)

 

The public is invited to a Grand Opening event on August 21, 2016 from 4:00pm – 7:00pm.  More details to come.

Arkansas College of Osteopathic Medicine Granted Authority to Recruit Students

FORT SMITH, AR (April 20, 2016) – The Arkansas College of Osteopathic Medicine (ARCOM) has been granted Continued pre-accreditation by the American Osteopathic Association Commission on Osteopathic College Accreditation (COCA) at its April 16-17, 2016 meeting held in Chicago, Illinois.   This decision gives ARCOM the ability to recruit students immediately for the inaugural class, with granting of provisional accreditation status effective July 1. This is a critical step in the development of the new College of Osteopathic Medicine located at 7000 Chad Colley Blvd. in Fort Smith, Arkansas.

“ARCOM has been in active development since 2014 and has worked tirelessly for this day,” states Kenneth A. Heiles, DO, Dean and Chief Academic Officer.  “We are very excited to begin the process of recruiting for a class of 150 students to start in August 2017.  We will begin rapidly expanding the number of faculty and staff hired to meet the needs of the school.”

“In March of 2013 the Fort Smith Regional Healthcare Foundation decided to ‘move the needle’ to help alleviate the shortage of physicians and to improve access to care,” stated Kyle D. Parker, JD, President & CEO. “From that day forward we received incredible support from the Fort Chaffee Redevelopment Authority, the City of Fort Smith, the EDA, the Fort Smith Chamber of Commerce, and a $14,000,000 anonymous gift.  This allowed us to construct and equip one of the finest medical school facilities in the country. Today, we are no longer a ‘proposed’ school, we are now officially the Arkansas College of Osteopathic Medicine. This is truly an economic and cultural game changer for the region.”

The mission of the Arkansas College of Osteopathic Medicine (ARCOM) is to educate and train compassionate osteopathic physicians, skilled in the science of patient-centered osteopathic medical care, dedicated to the ethical and social principles of the osteopathic profession, committed to lifelong learning, and focused on service to the underserved.  This mission will be accomplished at the undergraduate and graduate medical education levels through excellence in teaching, research, service, and scholarly activity.

In keeping with the above stated mission, ARCOM continues to develop clinical rotations for students and Graduate Medical Education programs for residents. The goal is to keep the students and residents in the areas they train. With that goal in mind, ARCOM will be able to assist in alleviating the health care shortage in the state one physician at a time.

The school will be housed in a brand new, state of the art, 102,000 square foot building, located at Chaffee Crossing. The building is equipped with two large auditoriums, two small lecture halls and various other learning venues.  The integration of technology into the building will allow for the delivery of a system-based curriculum that relies heavily on team-based learning.  The facility has a large amount of space dedicated to simulation training as well as standardized student-patient interaction.  The building is anticipated for completion in June 2016.

Arkansas College of Osteopathic Medicine Granted Authority to Recruit Students

FORT SMITH, AR (April 20, 2016) – The Arkansas College of Osteopathic Medicine (ARCOM) has been granted Continued pre-accreditation by the American Osteopathic Association Commission on Osteopathic College Accreditation (COCA) at its April 16-17, 2016 meeting held in Chicago, Illinois.   This decision gives ARCOM the ability to recruit students immediately for the inaugural class, with granting of provisional accreditation status effective July 1. This is a critical step in the development of the new College of Osteopathic Medicine located at 7000 Chad Colley Blvd. in Fort Smith, Arkansas.

“ARCOM has been in active development since 2014 and has worked tirelessly for this day,” states Kenneth A. Heiles, DO, Dean and Chief Academic Officer.  “We are very excited to begin the process of recruiting for a class of 150 students to start in August 2017.  We will begin rapidly expanding the number of faculty and staff hired to meet the needs of the school.”

“In March of 2013 the Fort Smith Regional Healthcare Foundation decided to ‘move the needle’ to help alleviate the shortage of physicians and to improve access to care,” stated Kyle D. Parker, JD, President & CEO. “From that day forward we received incredible support from the Fort Chaffee Redevelopment Authority, the City of Fort Smith, the EDA, the Fort Smith Chamber of Commerce, and a $14,000,000 anonymous gift.  This allowed us to construct and equip one of the finest medical school facilities in the country. Today, we are no longer a ‘proposed’ school, we are now officially the Arkansas College of Osteopathic Medicine. This is truly an economic and cultural game changer for the region.”

The mission of the Arkansas College of Osteopathic Medicine (ARCOM) is to educate and train compassionate osteopathic physicians, skilled in the science of patient-centered osteopathic medical care, dedicated to the ethical and social principles of the osteopathic profession, committed to lifelong learning, and focused on service to the underserved.  This mission will be accomplished at the undergraduate and graduate medical education levels through excellence in teaching, research, service, and scholarly activity.

In keeping with the above stated mission, ARCOM continues to develop clinical rotations for students and Graduate Medical Education programs for residents. The goal is to keep the students and residents in the areas they train. With that goal in mind, ARCOM will be able to assist in alleviating the health care shortage in the state one physician at a time.

The school will be housed in a brand new, state of the art, 102,000 square foot building, located at Chaffee Crossing. The building is equipped with two large auditoriums, two small lecture halls and various other learning venues.  The integration of technology into the building will allow for the delivery of a system-based curriculum that relies heavily on team-based learning.  The facility has a large amount of space dedicated to simulation training as well as standardized student-patient interaction.  The building is anticipated for completion in June 2016.