Administrative Assistant/Bio-Medical Sciences

The Assistant to the Associate Dean for Bio-Medical Sciences will advance the mission in part by providing a wide variety of administrative and operational support across the Department of Bio-Medical Sciences with primary support to the Associate Dean.

  • Function as a liaison between the Associate Dean of Bio-Medical Sciences and the faculty, administrators, staff, students and outside contacts on a daily basis to promote effective working relationships.
  • Manage the professional schedule of the Associate Dean including travel arrangements and expense reports.
  • Assist the Associate Dean of Bio-Medical Sciences with preparation of communications, presentations, budget, accreditation, operational and strategic planning documents.
  • Manage the day to day operations of the Office of Bio-Medical Sciences including screening of phone calls, responding to emails, opening and distribution of mail as requested, the greeting of visitors, using good judgment to determine those requiring priority attention.
  • Act as a resource for and assist departmental faculty with administrative task as needed to include coordination of travel and accommodations.
  • Assume responsibility for the development and administration of specific projects as assigned.
  • Anticipate problems, critical issues, and opportunities and advise the Associate Dean
  • Records, distributes, and maintains minutes for meetings and committees as directed by the Associate Dean and coordinated with the office of the Dean/CAO.

Minimum Qualifications

  • High school diploma
  • Two years (2) experience as Administrative Assistant or related support role

 Preferred Qualifications

  • Bachelor’s degree
  • Three years (3) experience as Administrative Assistant
  • Experience at an accredited university, health professions college or medical school

 Required knowledge, skills, and abilities

  • Demonstrate proficiency in computer skills, i.e. Microsoft Office
  • Display professionalism for the college in all communication and interaction
  • Ability to maintain confidentiality and privacy
  • Ability to prioritize and organize numerous and varied assignments
  • High-energy, versatile, self-directed.