Administrative Assistant for the Office of Student Affairs
The Administrative Assistant to the Office of Student Affairs will advance the mission of the College in part by providing a wide variety of administrative and operational support across the Office of Student Affairs with primary support to the Associate Dean of Student Affairs.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- Function as the primary point person within the Office of Student Affairs and serve as a communications specialist on a daily basis.
- Manage the professional schedule of the Associate Dean of Student Affairs including travel arrangements and expense reports, and assist the Associate Dean in preparing presentations, documents, and written communications as needed.
- Manage the day-to-day operations of the Office of Student Affairs including screening of phone calls and e-mails, opening and distribution of mail as requested, the greeting of visitors, using good judgment to determine those requiring priority attention.
- Assist with coordination of events within the Office of Student Affairs such as admissions, student interviews, financial aid workshops, orientations, and student services events as directed by the Associate Dean of Student Affairs
- Serves as liaison between the Office of Student Affairs and the Administration of ARCOM for coordination of activities and events.
- Records, distributes, and maintains minutes for meetings and committees as directed by the Associate Dean of Student Affairs.
- Provide feedback and input to ensure that ARCOM’s core values are met with an emphasis on continued improvement.
- Demonstrate an ability to work as a group member; team player.
- Demonstrate and model an ongoing ability to work cooperatively with colleagues, faculty, supervisors, and support staff.
- Demonstrate the highest standard of professionalism and ethical behavior in all aspects of personal and professional actions and performance.
- Provide service to the college community and students through serving on departmental committees, and by demonstrating leadership, mentorship, and expertise to students.
- Demonstrate adaptability and the willingness to assist the college in fulfilling its mission and vision through administrative duties and community service and/or perform special duties as assigned.
- Advance the prestige of ARCOM through advancement of its mission and vision.
- Other duties as assigned by the Associated Dean or his/her designee.
QUALIFICATIONS AND CREDENTIALS
Education and Experience
- High school diploma
- Two years (2) experience as Administrative Assistant or related support role.
- Bachelor’s degree
- Three years (3) experience as Administrative Assistant.
- Experience as an event coordinator.
- Experience at an accredited university, health professions college, or medical school.
Required knowledge, skills, and abilities
- Demonstrate proficiency in computer skills, i.e. Microsoft Office.
- Display professionalism for the college in all communication and interaction.
- Ability to maintain confidentiality and privacy.
- Ability to prioritize and organize numerous and varied assignments.
- High-energy, versatile, self-directed.
ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB
Communication and Comprehension
ARCOM is in full compliance with American with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the college.
- Ability to orally communicate effectively with others.
- Ability to work cooperatively with colleagues and supervisory staffs at all levels.
- Ability to understand oral and written information, using the English language, and organize thoughts and ideas into effective forms of communication.
- Ability to make decisions which range from moderate to a significant impact on the immediate work environment, as well as outside contributors.
- Possess public communication skills that allow professional representation of ARCOM to a variety of business and community customers and associates.
- Strong organizational skills.
- Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.
- Expertise in negotiation.
Physical and Sensory Abilities
- May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
- May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to pens, pencils, calculators, computer keyboards, telephone, etc.
- May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.
- May require occasional travel or work away from campus.
- Required attendance at events representing ARCOM within, as well as outside, the college setting.
- Frequently required to work at a desk, conference table, or in meetings of various configurations.
- Frequently required to see for purposes of reading matter.
- Frequently required to hear and understand speech at normal levels.
- Occasionally required to lift items in a normal office environment.
- Frequently required to operate office and presentation equipment.
To learn more or to apply, visit our website:
If you need assistance in the application process because of a disability, or for any other reason, please contact Barbara Jetton, Director of Human Resources, at 479.308.2291 or firstname.lastname@example.org.